Suburban Aquatics Financial Policy

Below lists are relevant fees and dues associated with Suburban Aquatics (SA)

Registration fee: 

This fee is will cover:

  • Securing your space in the program

  • USA Swimming Premier OR Flex Membership** (SA will bulk renew athletes who were registered in 2023)

  • All new swimmer starting equipment (training bags, kickboard, fins, 2 SA swim caps, plus any other equipment as required by the coaches)

  • Replacement equipment for returning swimmers up to $50 worth of equipment

  • End of the Year Awards Ceremony

  • Please note: This registration fee is due at checkout and is completely non-refundable should you withdraw anytime after registration

Program Fee: 

Varies by Group, please view the “Program fees” tab under the “Training Programs” tab. Please see the applicable Discounts & Credits available in the section below. Seasonal Programs and Non-Competitive Programs are not eligible for discounts

Meet fee:

Meet Fees are not included in the program fee. These fees will be assessed upon submission of meet entries during the season. Meet fees will be invoiced by email upon submission of meet entries and payment is expected within 30 days. Accounts with outstanding meet fees of more than 30 days will not be permitted to enter a swim meet until the meet fee account is brought current.

Payment Methods & Billing

The Registration fee will be due at checkout and billed through the SA website. Checks/Cash will not be accepted for the Registration fee. Credit Card or ACH ONLY

All subsequent Program fees, meet fees, equipment, gear etc will be billed via the SA website. Invoices will be sent out via email on the 1st and payments are collected via Credit Card on the 10th. Check and/or cash will also be accepted as payment for Program Fees and Meet Fees.

Important! Payments will be automatically collected via Parent/Guardian's default credit card on the 10th of the month. The Parent/Guardian is responsible for paying the invoice by the due date.

Late Payment

Program fees will be invoiced and sent by email on the first of each month

Payment is collected via Credit Card on the 10th of the month

The charge for a late payment is $30 and will be assessed to your account.

All 4-month installment plans must be paid in full by January 1st. Meet Fees will also be invoiced and emailed prior to the swim meet. Payment terms will be as indicated on the invoice. 

Accounts over 30 days past due will be ineligible to register for swim meets. Accounts 50 days past due may be subject to suspension of training privileges. 

Responsibility for Payment of Fees

Your Registration Fee for the SA program is not refundable once submitted.

Parents are responsible for the payment of all fees for the full season.

If your swimmer does not wish to complete the season and withdraws from the program for any reason after September 30th, parents are responsible for payment of the full contracted Program Fee and any outstanding Meet Fees to SA.  All pool rental and coaching contracts are executed prior to the start of the season based upon our registration numbers and thus full program fees are essential to SA's operating costs. 

Refunds

The first two weeks of practice September 18 – September 30, 2023 is considered a “trial period” and your swimmer may withdraw during this period having only paid the Registration Fee. Any credit on the account will be refunded.

However, if the swimmer withdraws after September 30th, SA is not able to provide a refund. All pool rental and coaching contracts are executed prior to the start of the season based upon our registration numbers. Exceptions may be made for military families leaving the area in service to our country and medical reasons with supporting documentation. If a swimmer decides to not complete the full season with SA, the family remains responsible for any outstanding Program fees, Meet fees, and/or equipment fees. 

Proration

All pool rental and coaching contracts are executed prior to the start of the season based upon our registration numbers. Therefore, there is no proportion of fees for partial attendance of a program. 

 
Waivers

Medical: Should your athlete sustain a serious medical condition and is unable to participate in our program for a period greater than 4 weeks, your account will be suspended. You must supply the SA office with a medical doctor’s note to substantiate this suspension. You may be eligible for a partial refund of the program fees at the team manager's discretion. 

Military Family moving away from the area: Please inform the Team Manager in writing as soon as possible. Unused Program fees will be credited and refunded per the Team Manager’s discretion or any balance due is expected to be paid before departure.

Discounts 

Below lists the different discounts and credits available to families. Please note that Discounts & Credits are only available for Year-Round Programs (Sep to May).

Officials’ incentive

The Parent must either be an existing certified official with USA Swimming or complete the training to become a certified official during the 2023-2024 season. Once certified, the Parent must work at least 10 sessions as an Official at swim meets, 5 of which must be SA hosted meet. All 10 sessions must be completed by June 30th in order to be eligible for the discount. The credit amount is $250 which will be applied to the account the following season. Officials who volunteer at swim meets may also be eligible to have their Meet Fees waived at certain meets, per the Team Manager’s discretion.

Sibling Discount:

Families with multiple swimmers may take 5% off the program fees for the lesser year round program fees for second, third swimmer, etc.

Updated: 8.5.23